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Microsoft 365
Governance Snapshot

A practical review of your Teams, SharePoint, permissions, guest access and Microsoft 365 governance foundations. For small organisations that need clearer control without turning Microsoft 365 improvement into a major IT project.

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The problem

Microsoft 365 grows messy over time.

Many organisations use Microsoft 365 every day, but over time the environment becomes harder to manage. The risk is not always obvious — until an audit request arrives, a staff member leaves with access they should not have, or AI starts surfacing content people forgot existed.

Too many Teams and SharePoint sites with no clear ownership
Old guest users still in the environment
Overshared files and unmanaged sharing links
Confusing folder structures across Teams, SharePoint and OneDrive
Admin accounts not properly protected
No clear evidence of governance for auditors, funders or commissioners
Uncertainty about whether the environment is ready for Copilot or AI
What we review

What the Governance Snapshot covers.

Teams & SharePoint Structure
Active and inactive sites, channel structure, ownership, lifecycle and whether the environment reflects how the organisation actually works.
Permissions & Access Risks
Who can access what, overshared libraries, unique permissions, group memberships and whether former staff or suppliers retain access.
Guest & External Sharing
Guest users in the tenant, external sharing configuration, unmanaged sharing links and whether sharing controls match the organisation's risk appetite.
Admin & Privileged Access
Global admin accounts, MFA coverage, privileged access basics and whether any old supplier or former staff account still holds unnecessary privileges.
Governance Evidence
Whether the organisation can demonstrate control over its Microsoft 365 environment to auditors, funders, trustees or commissioners.
Copilot & AI Readiness
Whether existing permissions, file structures and access controls are ready for responsible AI use — and what needs to change before AI is introduced.
What you receive

Plain-English findings.

The output is designed as a decision-making aid, not a technical audit report. The aim is to give you practical decisions, not a document that nobody uses.

What looks risky and needs attention first
What looks messy but is lower priority
What should be fixed immediately
What can wait and be addressed over time
What good governance should look like for your size of organisation
How this works

The Governance Snapshot is a review-first engagement. Adjona reviews the agreed areas and explains the findings in plain English. Remediation work is only carried out after it has been agreed and scoped separately.

The review is designed to be low disruption. It focuses on configuration, structure, access, sharing and governance evidence — not on interrupting day-to-day user activity.

Usually one operational lead and one Microsoft 365 admin or decision-maker needs to be involved from your side. The process is designed for organisations that may not have a dedicated IT governance team.

Pricing

Scoped to your organisation.

The Microsoft 365 Governance Snapshot is a scoped professional review. Pricing depends on the size of your Microsoft 365 environment, the areas to be reviewed, and whether you need findings only or follow-on remediation support.

To request a scoped quote, use the enquiry form below. A short conversation is usually enough to understand your environment and confirm what the snapshot should cover.

Request a scoped quote
Questions

Frequently asked questions.

What does the Microsoft 365 Governance Snapshot actually review?
It looks at the practical governance foundations in your Microsoft 365 environment, including Teams, SharePoint, permissions, guest access, external sharing, ownership, inactive workspaces, admin basics and AI-readiness risks.
Is this a review, or will changes be made straight away?
The first stage is a review. Adjona identifies risks, gaps and priorities before making any changes. Remediation work is only carried out after it has been agreed and scoped separately.
Who needs to be involved from our side?
Usually one operational lead and one Microsoft 365 admin or decision-maker. The process is designed for organisations that may not have a dedicated IT governance team.
Will staff notice anything while the review is happening?
The review is designed to be low disruption. It focuses on configuration, structure, access, sharing and governance evidence rather than interrupting day-to-day user activity.
What kind of findings will we receive?
You receive a plain-English summary showing what looks risky, what looks messy, what should be fixed first, and what can be improved over time. The aim is to give you practical decisions, not a technical report that nobody uses.
Can this help with Copilot or AI readiness?
Yes. AI tools can expose existing Microsoft 365 problems, especially overshared files, unclear permissions and unmanaged content. The snapshot helps identify these issues before AI use expands.
We already have Microsoft 365 security and compliance tools. What does Adjona add?
Microsoft's tools are powerful, but many smaller organisations need help interpreting what matters, deciding what to fix first, and turning settings into workable governance routines. Adjona helps translate Microsoft 365 capability into practical action.
What happens after the snapshot?
You can use the findings internally, or ask Adjona to help with a fixed-scope remediation project. Typical follow-on work may include permissions cleanup, Teams and SharePoint restructuring, guest access review, evidence workspace setup or governance routines.
Request a Governance Snapshot

Start with a practical Microsoft 365 review.

Adjona will review the agreed areas, explain the findings in plain English and help you decide what should happen next. No obligation, no hard sell.

Request a Microsoft 365 Governance Snapshot General enquiry →
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