From scattered files to structured evidence
Evidence management is often treated as an admin problem, but it quickly becomes a governance and operational risk.
Adjona Evidence Workspace provides a practical Microsoft 365-based structure for collecting, organising and reviewing evidence — helping organisations move from informal filing habits to a clearer structure based on SharePoint, Microsoft Lists, Teams and, where appropriate, Power Automate.
Organisations that need better structure
Adjona Evidence Workspace is especially useful where an organisation has grown organically and is now finding that its documents, records and evidence are spread across too many places.
What this helps address
The aim is not to create a complicated system. The aim is to create a practical structure that people can actually use.
Workspace components
How organisations use it
Organise policies, staff training records, CQC evidence, safeguarding documents, audit findings, service improvement plans, clinical governance records or workplace health documentation.
Organise property compliance evidence, scrutiny reviews, resident feedback, meeting records, action plans, contractor evidence and board reporting material.
Manage trustee records, governance documents, safeguarding evidence, risk registers, funding evidence, policies, incident records and operational reports.
Making better use of what you already have
Many small organisations already pay for Microsoft 365 but only use part of what it can do. Adjona Evidence Workspace helps you make better use of tools you may already have, reducing the need to buy a separate evidence management platform before you have made proper use of the systems already available.
A short conversation, then a practical plan
The work usually begins with a short introductory conversation to understand what kind of evidence your organisation needs to manage, where documents and records are currently stored, who needs access, what needs to be tracked, and whether your current Microsoft 365 setup is suitable.
From there, Adjona can recommend a practical workspace structure and, if appropriate, build the first version for your organisation. The workspace can start small and grow over time. You do not need to digitise everything at once.
What does Adjona Evidence Workspace cost?
Adjona Evidence Workspace is offered as a productised Microsoft 365 build, with the final scope depending on the size of the organisation, the type of evidence being managed, the sensitivity of the information, and the level of workflow or reporting required.
A starter workspace for a small organisation that needs a clear SharePoint-based structure for storing and organising evidence. Suitable where the main need is to move away from scattered files and create a usable evidence structure.
A more complete workspace for organisations that need evidence tracking as well as document structure. Suitable where an organisation needs better visibility over what has been done, what is missing, and what needs review.
A more detailed build for organisations with higher governance, compliance, inspection, safeguarding, tenant scrutiny, occupational health, housing or care-sector evidence needs.
Help adding or adjusting categories, columns or views · Minor SharePoint or Microsoft Lists changes · Light Power Automate adjustments · Review of overdue or missing evidence views · Guidance on using the workspace consistently · Quarterly improvement suggestions. Ongoing support is optional and can be discussed after the initial workspace has been built.
What a project usually includes
The exact scope depends on the organisation's needs, Microsoft 365 licensing and current setup.
Working example
The video below shows a working example of the pattern behind this package.
What this service does — and does not do
Adjona Evidence Workspace provides the digital structure for managing evidence inside Microsoft 365. It does not replace legal advice, regulatory advice, clinical judgement, health and safety advice, data protection advice or professional compliance consultancy.
Your organisation remains responsible for deciding what evidence is required and whether it meets the relevant professional, regulatory or legal standard.
Adjona helps create the Microsoft 365 workspace that makes that evidence easier to organise, manage and retrieve. Licensing, permissions and information governance requirements are confirmed during scoping.